Re-registration

The re-registration procedure for the 2nd and 3rd years of the PhD will be sent directly by email to the doctoral students concerned, once the Individual Monitoring Committee (CSI) has been completed and re-registration has been authorized by the Doctoral School. Please allow two weeks for processing following the CSI.

For further information, please consult the procedure currently in force at Université Paris Cité: Re-registration in the 2nd and 3rd Years.

Re-registration in the 4th Year

Applications for an exceptional extension to the 4th year of the PhD are granted following an assessment of the application submitted by the doctoral student (see the list of required documents below).

Applications for a 5th year of the PhD are not authorized by the MIcrobeS Doctoral School, except in very exceptional cases involving sick leave, maternity leave, or for employees in active employment. In the event of pregnancy or sick leave, the PhD may be extended by a period equivalent to the number of days of maternity leave or sick leave taken. Please note that any extension of the employment contract must be discussed with the HR department responsible for managing your employment contract.

An Individual Monitoring Committee (CSI) is mandatory for any re-registration in a PhD programme.

Applications for an exceptional extension to the 4th year of the PhD are granted following an assessment of the application submitted by the doctoral student (see the list of required documents below).

Applications for a 5th year of the PhD are not authorized by the MIcrobeS Doctoral School, except in very exceptional cases involving sick leave, maternity leave, or for employees in active employment. In the event of pregnancy or sick leave, the PhD may be extended by a period equivalent to the number of days of maternity leave or sick leave taken. Please note that any extension of the employment contract must be discussed with the HR department responsible for managing your employment contract.

An Individual Monitoring Committee (CSI) is mandatory for any re-registration in a PhD programme.

Re-registration procedure for an additional year : 

1. The doctoral student must submit the annual extension request form to the MIcrobeS Doctoral School, signed by both the doctoral student and the thesis supervisor, together with the required supporting documents:

• The completed and signed extension request form
• A dated and signed letter from the doctoral student explaining in detail the reasons for requesting an extension beyond the 3rd year
• A recent dated and signed letter from the thesis supervisor, providing a reasoned opinion on the request, the current progress of the thesis, and the expected timeframe for the defence
• The opinion of the Individual Monitoring Committee (CSI), which must be received by the Doctoral School before the end of July
• For joint supervision (cotutelle) PhDs: the duly completed and signed request to extend the cotutelle agreement, together with a letter from the thesis supervisor at the partner institution
• Proof of funding covering the entire requested extension period
• For doctoral students with a disability: the decision document relating to their RQTH status
• Where applicable, sick leave certificates and supporting documents for maternity leave

2. After checking the application, and once the form has been reviewed and signed by the Doctoral School management, the Doctoral School sends the complete extension request to the Registration Office.
3. The Registration Office checks the application and submits it for validation and signature by the University Presidency.
4. If the extension year is approved by the University Presidency, the doctoral student will receive an automatic email providing instructions on how to complete their online re-registration.

Please allow 10 to 20 days between the time the Doctoral School sends the complete application to the Registration Office and the receipt of the signed authorization and re-registration instructions.

Only applications submitted as complete files to the Doctoral School within the specified deadlines can be processed.

Coming soon